What does the "Warn me about a heavy week of meetings" workflow do?

Every Friday, emails you if the next 7 days hold more than 20 hours of meetings. It connects Google Calendar and Gmail. It runs every Friday at 16:00.

Which apps do I need to run "Warn me about a heavy week of meetings"?

This template uses Google Calendar and Gmail. Authenticate each one once from your workspace and the workflow is ready to run. There is no glue code to write or maintain.

Can I customize "Warn me about a heavy week of meetings"?

Yes. Once the template is in your workspace it is an ordinary workflow: open it in the builder and change any step, schedule, or condition, or add steps of your own.

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Warn me about a heavy week of meetings

Management & Executives Business Operations

Every Friday, emails you if the next 7 days hold more than 20 hours of meetings.

Add to Workspace

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Every Friday at 16:002 apps2 steps

Apps it connects

Authenticate each one once and the workflow is ready to run.

Google Calendar

Gmail

What it does

Each integration step this workflow runs, in order, what it is for, and the conditions and loops that decide when it runs.

1Google CalendarFind eventsReads next week's meetings and their total hours.
If next_week.total_hours is more than 20
1. 2GmailSendSends you the heads-up.

How it works

What happens on each run, in plain English.

Calendars fill up quietly. Every Friday afternoon this totals the hours of meetings you have in the next 7 days and emails you if it passes 20, so there is time to decline or shorten a few.

A lighter week sends nothing.

google calendargmailweekly