File recordings in Notion as summaries and transcripts

Every six hours, the recordings Fireflies has transcribed for you are checked and any not yet filed become a page in your Notion database. Each page holds an AI summary, with an overview, the key points and the follow-ups people agreed to, then the transcript itself, so the conversation is searchable rather than only playable.

A recording is matched to its page by a reference tag in the page title, so re-running never files the same conversation twice. The summary is written strictly from the transcript, with no advice, no opinions and no facts the recording does not contain. A recording whose transcript or summary comes back empty is left for the next run, not filed half finished, and the transcript is capped so Notion accepts the page; a page that is cut short says so and links to the full recording.

You need a Fireflies account and a Notion database to file into. Nothing is written into the database's columns beyond the page title, so it needs no particular fields.

Run every 6 hours.Run every 6 hours.

Set notionDatabaseId to blank.Set notionDatabaseId to blank.

Set maxRecordings to 5.Set maxRecordings to 5.

Set maxTranscriptLines to 60.Set maxTranscriptLines to 60.

Trim notionDatabaseId and save it as databaseId.Trim notionDatabaseId and save it as databaseId.

Set lineBudget to maxTranscriptLines multiplied by 1.Set lineBudget to maxTranscriptLines multiplied by 1.

If lineBudget is greater than 80If lineBudget is greater than 80

Yes

Change lineBudget to 80.Change lineBudget to 80.

No

No steps

If lineBudget is less than 1If lineBudget is less than 1

Yes

Change lineBudget to 1.Change lineBudget to 1.

No

No steps

Set recordingLimit to maxRecordings multiplied by 1.Set recordingLimit to maxRecordings multiplied by 1.

If recordingLimit is greater than 25If recordingLimit is greater than 25

Yes

Change recordingLimit to 25.Change recordingLimit to 25.

No

No steps

If recordingLimit is less than 1If recordingLimit is less than 1

Yes

Change recordingLimit to 1.Change recordingLimit to 1.

No

No steps

Fireflies.aiList Fireflies meetings. Save it as recordings.List Fireflies meetings. Save it as recordings.

Set filed to 0.Set filed to 0.

Set skipped to 0.Set skipped to 0.

For each recording in recordings.meetings:For each recording in recordings.meetings:

If filed is greater than or equal to recordingLimitIf filed is greater than or equal to recordingLimit

Yes

Stop repeating.Stop repeating.

No

No steps

Trim recording.id and save it as recordingId.Trim recording.id and save it as recordingId.

If recordingId is empty or recordingId is nullIf recordingId is empty or recordingId is null

Yes

Add 1 to skipped.Add 1 to skipped.

Show in the output: A recording came back with no id, so it was skipped..Show in the output: A recording came back with no id, so it was skipped..

Skip to the next item.Skip to the next item.

No

No steps

Set marker to [ref: recordingId].Set marker to [ref: recordingId].

Trim recording.title and save it as recordingTitle.Trim recording.title and save it as recordingTitle.

If recordingTitle is empty or recordingTitle is nullIf recordingTitle is empty or recordingTitle is null

Yes

Change recordingTitle to Untitled recording.Change recordingTitle to Untitled recording.

No

No steps

Set filedAlready to false.Set filedAlready to false.

Set dedupeChecked to false.Set dedupeChecked to false.

Set existingPages to an empty list.Set existingPages to an empty list.

If a step below fails, save the error as searchErrorIf a step below fails, save the error as searchError

Try

Change existingPages to the pages from the Notion “Search pages” step.Change existingPages to the pages from the Notion “Search pages” step.

Change dedupeChecked to true.Change dedupeChecked to true.

On error

Show in the output: Could not check Notion for an existing page for recordingTitle, so it was left for the next run.Show in the output: Could not check Notion for an existing page for recordingTitle, so it was left for the next run.

If dedupeChecked is noIf dedupeChecked is no

Yes

Add 1 to skipped.Add 1 to skipped.

Skip to the next item.Skip to the next item.

No

No steps

For each existingPage in existingPages:For each existingPage in existingPages:

If existingPage.title contains marker (ignoring case)If existingPage.title contains marker (ignoring case)

Yes

Change filedAlready to true.Change filedAlready to true.

Stop repeating.Stop repeating.

No

No steps

If filedAlready is yesIf filedAlready is yes

Yes

Skip to the next item.Skip to the next item.

No

No steps

Set transcriptText to blank.Set transcriptText to blank.

Set recordingLink to blank.Set recordingLink to blank.

Set recordedOn to blank.Set recordedOn to blank.

If a step below fails, save the error as transcriptErrorIf a step below fails, save the error as transcriptError

Try

Fireflies.aiGet transcript for meeting recordingId. Save it as transcript.Get transcript for meeting recordingId. Save it as transcript.

Trim transcript.text and save it as transcriptText.Trim transcript.text and save it as transcriptText.

Trim transcript.transcript_url and save it as recordingLink.Trim transcript.transcript_url and save it as recordingLink.

Trim transcript.date and save it as recordedOn.Trim transcript.date and save it as recordedOn.

On error

Show in the output: Could not read the transcript for recordingTitle, so nothing was filed for it.Show in the output: Could not read the transcript for recordingTitle, so nothing was filed for it.

If transcriptText is empty or transcriptText is nullIf transcriptText is empty or transcriptText is null

Yes

Add 1 to skipped.Add 1 to skipped.

Show in the output: No transcript text came back for recordingTitle, so it was left for the next run.Show in the output: No transcript text came back for recordingTitle, so it was left for the next run.

Skip to the next item.Skip to the next item.

No

No steps

Set promptBody to Recording title: recordingTitleSet promptBody to Recording title: recordingTitle Transcript: .

Set summaryPrompt to You are summarising one recorded conversation so it can be found again later.Set summaryPrompt to You are summarising one recorded conversation so it can be found again later. Write three parts, in this order: 1. A two-sentence overview of what the conversation was about. 2. A line reading 'Key points:' followed by up to six short lines, one per point. 3. A line reading 'Follow-ups:' followed by the actions people agreed to, one per line, or the single line 'None stated.' Rules you must follow: - Use ONLY what the transcript below says. Do not add any name, figure, date or fact that does not appear in it. - Do not give advice, opinions or recommendations of your own. - Write plain text. Do not use markdown, asterisks or hash marks. promptBody@transcriptText truncated to 12000 characters using as the ellipsis.

Set summary to blank.Set summary to blank.

If a step below fails, save the error as summaryErrorIf a step below fails, save the error as summaryError

Try

Trim the response text from the OpenAI “Ask OpenAI” step and save it as summary.Trim the response text from the OpenAI “Ask OpenAI” step and save it as summary.

On error

Show in the output: Could not write a summary for recordingTitle, so nothing was filed for it.Show in the output: Could not write a summary for recordingTitle, so nothing was filed for it.

If summary is empty or summary is nullIf summary is empty or summary is null

Yes

Add 1 to skipped.Add 1 to skipped.

Show in the output: No summary came back for recordingTitle, so it was left for the next run.Show in the output: No summary came back for recordingTitle, so it was left for the next run.

Skip to the next item.Skip to the next item.

No

No steps

Set recordedLabel to recordedOn.Set recordedLabel to recordedOn.

If recordedLabel is empty or recordedLabel is nullIf recordedLabel is empty or recordedLabel is null

Yes

Change recordedLabel to not stated.Change recordedLabel to not stated.

No

No steps

Set linkLabel to recordingLink.Set linkLabel to recordingLink.

If linkLabel is empty or linkLabel is nullIf linkLabel is empty or linkLabel is null

Yes

Change linkLabel to not available.Change linkLabel to not available.

No

No steps

Set blocks to an empty list.Set blocks to an empty list.

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Set linesUsed to 0.Set linesUsed to 0.

Set transcriptTruncated to false.Set transcriptTruncated to false.

For each line in transcriptText split by a new line:For each line in transcriptText split by a new line:

If linesUsed is greater than or equal to lineBudgetIf linesUsed is greater than or equal to lineBudget

Yes

Change transcriptTruncated to true.Change transcriptTruncated to true.

Stop repeating.Stop repeating.

No

No steps

Trim line and save it as lineText.Trim line and save it as lineText.

If lineText is emptyIf lineText is empty

Yes

Skip to the next item.Skip to the next item.

No

No steps

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

Add 1 to linesUsed.Add 1 to linesUsed.

If transcriptTruncated is yesIf transcriptTruncated is yes

Yes

Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.

No

No steps

Set pageTitle to recordingTitle truncated to 120 characters using as the ellipsis marker.Set pageTitle to recordingTitle truncated to 120 characters using as the ellipsis marker.

If a step below fails, save the error as notionErrorIf a step below fails, save the error as notionError

Try

NotionCreate the page pageTitle in databaseId.Create the page pageTitle in databaseId.

Add 1 to filed.Add 1 to filed.

On error

Add 1 to skipped.Add 1 to skipped.

Show in the output: Notion would not accept the page for recordingTitle, so it was left for the next run.Show in the output: Notion would not accept the page for recordingTitle, so it was left for the next run.

Show in the output: Filed filed recording(s) in Notion. Left for the next run: skipped.Show in the output: Filed filed recording(s) in Notion. Left for the next run: skipped.