What does the "Warn me about a heavy week of meetings" workflow do?

Every Friday, emails you if the next 7 days hold more than 20 hours of meetings. It connects Gmail and Google Calendar.

Which apps do I need to run "Warn me about a heavy week of meetings"?

It uses Gmail and Google Calendar. Connect each one once from your workspace and it is ready to run.

Can I change "Warn me about a heavy week of meetings"?

Yes. Copy it to your workspace and it is yours: open any workflow in the editor and change a step, schedule or condition, or add steps of your own.

Warn me about a heavy week of meetings

Every Friday, emails you if the next 7 days hold more than 20 hours of meetings.

RGRicky Grannis-Vu · 1 workflow · Updated Nov 13, 2026

UsesGmailGoogle Calendar

Warn me about a heavy week of meetings

Calendars fill up quietly. Every Friday afternoon this totals the hours of meetings you have in the next 7 days and emails you if it passes 20, so there is time to decline or shorten a few.

A lighter week sends nothing.

Run every Friday at 16:00.Run every Friday at 16:00.

Your emailSet my_email to blank.

Meetings in the next 7 daysFind events. Save it as next_week.Google Calendar

If next_week.total_hours is greater than 20If next_week.total_hours is greater than 20

Yes

Warn about a heavy weekSend an email to my_email. Save it as heads_up. Subject: Heads up: next_week.total_hours hours of meetings in the next 7 daysYou have next_week.count meetings, next_week.total_hours hours in total, in the next 7 days. Consider declining or shortening a few to protect time for focused work.Gmail

No steps