Reply to meeting requests with open times

Every 15 minutes, the unread mail in your inbox is read and each message is checked to see whether it is asking to arrange a meeting that still needs a time. For each one that is, your calendar is looked through weekday by weekday at the times of day you like to meet, the first few free slots are kept, and a short reply offering exactly those times is sent in the original thread.

You end up with meeting requests answered within minutes with real options from your calendar. Only slots the calendar reported as free are offered, and the times come from the calendar rather than from the AI, so nothing is proposed on top of an existing commitment. Every message dealt with is labelled 'Meeting-times-checked' and skipped next time, so nobody gets two replies. A message that could not be read, classified or answered is logged and left unlabelled for the next run, and if your calendar is full at every time you offer, the run stops rather than guessing.

Run every 15 minutes.Run every 15 minutes.

Set yourName to blank.Set yourName to blank.

Set timeZone to blank.Set timeZone to blank.

Set dailyMeetingTimes to 10:00, 14:00, 16:00.Set dailyMeetingTimes to 10:00, 14:00, 16:00.

Set meetingLengthMinutes to 30.Set meetingLengthMinutes to 30.

Set daysToLookAhead to 10.Set daysToLookAhead to 10.

Set timesToOffer to 3.Set timesToOffer to 3.

Set maxEmails to 15.Set maxEmails to 15.

Set handledLabel to Meeting-times-checked.Set handledLabel to Meeting-times-checked.

Set calendarId to primary.Set calendarId to primary.

GmailList emails matching '-label:@handledLabel'. Save it as inbox.List emails matching '-label:@handledLabel'. Save it as inbox.

Set meetingRequests to an empty list.Set meetingRequests to an empty list.

For each email in inbox.emails:For each email in inbox.emails:

Set messageId to blank.Set messageId to blank.

Set subjectText to blank.Set subjectText to blank.

Set messageText to blank.Set messageText to blank.

If a step below fails, save the error as readErrorIf a step below fails, save the error as readError

Try

Trim email.id and save it as messageId.Trim email.id and save it as messageId.

Trim email.subject and save it as subjectText.Trim email.subject and save it as subjectText.

Trim email.body and save it as messageText.Trim email.body and save it as messageText.

On error

Show in the output: Skipped an email that is missing its id, subject or body: readError as text.Show in the output: Skipped an email that is missing its id, subject or body: readError as text.

If messageId is empty or messageText is emptyIf messageId is empty or messageText is empty

Yes

Skip to the next item.Skip to the next item.

No

No steps

Set verdict to blank.Set verdict to blank.

If a step below fails, save the error as classifyErrorIf a step below fails, save the error as classifyError

Try

OpenAIAsk OpenAI: 'Decide whether this email is asking to arrange a meeting, call or appointment with yourName that still needs a time agreed.Ask OpenAI: 'Decide whether this email is asking to arrange a meeting, call or appointment with yourName that still needs a time agreed. Reply with exactly one word: yes or no. Reply no if a time has already been agreed, if the message only confirms, moves or cancels an existing meeting, or if it is a newsletter, receipt, notification or marketing email. Subject: subjectText messageText'. Save it as classification.

Make classification.response_text lowercase and save it as verdict.Make classification.response_text lowercase and save it as verdict.

On error

Show in the output: Could not tell whether @subjectText is a meeting request, so it was left for the next run: classifyError as text.Show in the output: Could not tell whether @subjectText is a meeting request, so it was left for the next run: classifyError as text.

If verdict isn't emptyIf verdict isn't empty

Yes

If verdict starts with yesIf verdict starts with yes

Yes

Add a record of id, subject, and text to the end of meetingRequests and save it as meetingRequests.Add a record of id, subject, and text to the end of meetingRequests and save it as meetingRequests.

No

GmailAdd label handledLabel to email messageId.Add label handledLabel to email messageId.

No

No steps

If meetingRequests isn't emptyIf meetingRequests isn't empty

Yes

Set openSlots to an empty list.Set openSlots to an empty list.

Set dayOffset to 1.Set dayOffset to 1.

While dayOffset is less than or equal to daysToLookAhead and the length of…:While dayOffset is less than or equal to daysToLookAhead and the length of…:

Get the first item of today's date in timeZone shifted by dayOffset days split by T and save it as day. Get the first item of today's date in timeZone shifted by dayOffset days split by T and save it as day.

If not day is a weekend If not day is a weekend

Yes

For each slotTime in dailyMeetingTimes split by ,:For each slotTime in dailyMeetingTimes split by ,:

If the length of openSlots is greater than or equal to timesToOffer If the length of openSlots is greater than or equal to timesToOffer

Yes

Stop repeating.Stop repeating.

No

No steps

Trim slotTime and save it as clockTime. Trim slotTime and save it as clockTime.

If clockTime is empty If clockTime is empty

Yes

Skip to the next item.Skip to the next item.

No

No steps

Set startsAt to dayT@clockTime. Set startsAt to dayT@clockTime.

Get the first item of startsAt shifted by meetingLengthMinutes minutes split by . and save it as endsAt. Get the first item of startsAt shifted by meetingLengthMinutes minutes split by . and save it as endsAt.

Google Calendar Check if the calendar is free from startsAt to endsAt. Save it as availability. Check if the calendar is free from startsAt to endsAt. Save it as availability.

If availability.isAvailable is yes If availability.isAvailable is yes

Yes

Add the weekday name of day, day at clockTime to the end of openSlots and save it as openSlots.Add the weekday name of day, day at clockTime to the end of openSlots and save it as openSlots.

No

No steps

No

No steps

Add 1 to dayOffset. Add 1 to dayOffset.

If openSlots is emptyIf openSlots is empty

Yes

Stop and report a problem: Your calendar is busy at every time in the 'dailyMeetingTimes' step for the next daysToLookAhead days, so no times were offered. Add more times or raise 'daysToLookAhead', then run it again.Stop and report a problem: Your calendar is busy at every time in the 'dailyMeetingTimes' step for the next daysToLookAhead days, so no times were offered. Add more times or raise 'daysToLookAhead', then run it again.

No

No steps

Set offeredTimes to - openSlots joined by "Set offeredTimes to - openSlots joined by - .

For each request in meetingRequests:For each request in meetingRequests:

Set replyBody to blank. Set replyBody to blank.

If a step below fails, save the error as draftError If a step below fails, save the error as draftError

Try

OpenAIAsk OpenAI: 'Write the plain-text body of a short, friendly reply to the email below, on behalf of yourName.Ask OpenAI: 'Write the plain-text body of a short, friendly reply to the email below, on behalf of yourName. Offer these times and ask the sender to pick one, or to suggest another time if none of them work. Use only these times - do not invent, move or add any others, and do not convert them to another time zone. Times to offer (all times timeZone): offeredTimes Each meeting is meetingLengthMinutes minutes long. Write the reply body only - no subject line, no quoted text and no placeholders to fill in. Sign off as yourName. Subject: request.subject request.text'. Save it as draft.

Trim draft.response_text and save it as replyBody.Trim draft.response_text and save it as replyBody.

On error

Show in the output: Could not draft a reply to @request.subject, so it was left for the next run: draftError as text.Show in the output: Could not draft a reply to @request.subject, so it was left for the next run: draftError as text.

If replyBody isn't empty If replyBody isn't empty

Yes

GmailReply to email request.Reply to email request.replyBody

GmailAdd label handledLabel to email request.Add label handledLabel to email request.

No

No steps

No

No steps