Turn every new email into a Notion task with its to-dos

Whenever a new email arrives in your Gmail inbox, the AI reads it twice: once to pull out what you actually have to do about it, and once to say what it was about. A task page is then created in your Notion database with both already on it.

Each page carries the action items as to-dos you can tick off, the summary beneath them, and the sender, the arrival time and a link back to the original email at the bottom. The title is the subject line with reply markers stripped, so the database reads as a task list rather than a second inbox. An email that asks nothing of you still gets a page, marked plainly as one with nothing to do. Long messages are trimmed before they reach the AI, and quoted reply chains are ignored.

You need a Notion database shared with your Notion integration. Narrowing the trigger to one sender or domain keeps a busy inbox from turning into hundreds of pages.

GmailWhen an email arrives. Save it as email.When an email arrives. Save it as email.

Set tasksDatabaseId to blank.Set tasksDatabaseId to blank.

Set titleProperty to Name.Set titleProperty to Name.

Trim email.subject and save it as emailSubject.Trim email.subject and save it as emailSubject.

Trim email.from and save it as emailFrom.Trim email.from and save it as emailFrom.

Trim email.date and save it as emailReceived.Trim email.date and save it as emailReceived.

Shorten email.body to 12000 characters and save it as emailBody.Shorten email.body to 12000 characters and save it as emailBody.

ClaudeAsk Claude: 'You are triaging an email for the person who received it, and what you write becomes the checklist they work from. The body below is whatever the mail server gave us, so it may be raw HTML, and it may end in a quoted reply chain: read through the markup and ignore anything quoted from an earlier message.Ask Claude: 'You are triaging an email for the person who received it, and what you write becomes the checklist they work from. The body below is whatever the mail server gave us, so it may be raw HTML, and it may end in a quoted reply chain: read through the markup and ignore anything quoted from an earlier message. FROM emailFrom SUBJECT emailSubject RECEIVED emailReceived EMAIL emailBody List every concrete thing the recipient now has to do. Rules: - One task per line, each line starting with '- '. - Start each task with a verb: 'Send Dana the Q3 renewal quote by Friday', 'Book the vendor call'. - Carry the deadline, amount, name or link the task needs into the line itself, so it can be done without reopening the email. - At most five tasks, ordered by what has to happen first. - Only tasks for the recipient. Something the sender promised to do is not a task, and neither is 'read this email'. - If the email asks nothing of the recipient — a newsletter, a receipt, a notification, an FYI — reply with exactly NONE and nothing else. Write only the task lines: no heading, no numbering, no commentary.'. Save it as actionItems. Maximum response length: 600

ClaudeAsk Claude: 'Summarise this email for someone who will read your summary instead of opening it. The body may be raw HTML and may end in a quoted reply chain; read through the markup and ignore anything quoted from an earlier message.Ask Claude: 'Summarise this email for someone who will read your summary instead of opening it. The body may be raw HTML and may end in a quoted reply chain; read through the markup and ignore anything quoted from an earlier message. FROM emailFrom SUBJECT emailSubject RECEIVED emailReceived EMAIL emailBody Write two to four sentences of plain prose covering what the email is about, what it asks for, and anything that is time-bound, costs money or commits the recipient to something. Keep the names, dates, amounts and decisions; drop greetings, signatures, legal footers and quoted history. Do not open with 'This email', do not add a heading or bullets, and do not add a closing line — write the summary and stop.'. Save it as summary. Maximum response length: 500

Run Python code on subject, sender, received, thread_id, summary, and action_items and save it as page.Run Python code on subject, sender, received, thread_id, summary, and action_items and save it as page.

NotionCreate the page page.title in tasksDatabaseId.Create the page page.title in tasksDatabaseId.