File email attachments into Google Drive
Saves the attachments from senders you nominate into a Google Drive folder, and labels the mail so nothing is filed twice.
Apps it connects
Authenticate each one once and the workflow is ready to run.
What it does
The integration steps this workflow runs, in the order it first runs them.
- 1GmailFind email
- 2GmailDownload attachments
- 3Google DriveUpload file
- 4GmailAdd label to message
How it works
Everything the template sets up, and what to fill in before the first run.
Attachments that matter - invoices, signed contracts, statements, reports - arrive by email and then stay in the inbox, where nobody can find them a month later. This runs every hour, and for each sender you nominate it takes the attachments off their most recent email and saves every one into a Google Drive folder you choose.
You name the senders rather than filing everything, because that is what makes the folder worth having: the supplier who emails invoices and the bookkeeper who returns them, not every signature image in your inbox. Each attachment keeps its own file type, so a PDF lands in Drive as a PDF and a spreadsheet as a spreadsheet.
Once an email's attachments are filed the email is labelled 'Filed to Drive', and the next run checks that label before downloading anything - so a second run over the same mail files nothing twice. A sender whose search fails, an attachment that will not upload, or a folder the connected account cannot write to are each reported and skipped, and the rest of the senders still go through. Every run ends with a list of what was filed and where it went.
Set it up in two steps: put the sender addresses in 'senders', separated by commas, and paste the destination folder's link into 'driveFolderUrl' (open the folder in Drive and copy the address bar - it contains '/folders/'). The label name lives in the 'filedLabel' step if you want something other than 'Filed to Drive'.
One thing worth knowing: Gmail hands over the attachments of a sender's most recent email, so this files the latest message from each sender rather than working through a backlog. Run it hourly and it keeps up with mail as it arrives.
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