Forward emails that mention a keyword
Forwards each new Gmail email that mentions one of your keywords to the address you choose, as soon as it arrives.
Apps it connects
Authenticate each one once and the workflow is ready to run.
What it does
Each integration step this workflow runs, in order, what it is for, and the conditions and loops that decide when it runs.
- 1GmailNew email triggerStarts a run whenever a new email lands in your inbox, optionally narrowed to one sender or one domain.
- 2GmailSendForwards the email as plain text to your chosen address, naming the matched keyword and the original sender, date and subject at the top.
How it works
What happens on each run, in plain English.
Whenever a new email arrives in your Gmail inbox, the workflow looks for the words or phrases you choose in its subject and body. When one turns up, the email is forwarded from your Gmail account to the address you picked, opening with a line that names the keyword it matched, followed by the original sender, date, subject and recipients.
Matching ignores case, and you can limit it to the subject line for a stricter filter. Emails that mention none of your keywords are left alone. A copy the workflow forwarded is recognised and never forwarded again, so sending to your own address is safe. You can also narrow the trigger to one sender or domain so the workflow only looks at mail from there.
The forward is plain text: an email that only has an HTML version is converted to readable text, a very long one is cut with a note saying so, and attachments are not carried over.
You May Also Be Interested In
Save matching emails to a spreadsheetSaves each new Gmail message that matches your search as a row in your spreadsheet, and never saves the same message twice.
Gmail alerts in SlackPosts the emails that match your subject, sender or label filters into a Slack channel as they arrive.Find matching rows in a spreadsheetEvery hour, finds the rows on a Google Sheets tab where a column holds a value you choose, or is empty, ready for the steps you add.
Answer Telegram questions from the web, with sourcesAnswers questions asked in a Telegram chat by searching the web, and replies with the answer and the pages it came from.
Start from a workflow that already works.
Add "Forward emails that mention a keyword" to your workspace, connect its apps, and make it yours. No credit card required.
Free plan available · No credit card required