Which apps do I need to run "Clear the mail you never read out of your inbox"?

This template uses Gmail. Authenticate each one once from your workspace and the workflow is ready to run. There is no glue code to write or maintain.

Can I customize "Clear the mail you never read out of your inbox"?

Yes. Once the template is in your workspace it is an ordinary workflow: open it in the builder and change any step, schedule, or condition, or add steps of your own.

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Clear the mail you never read out of your inbox

Personal Productivity

Every six hours, labels the inbox mail from the senders and subjects you nominate and archives it out of the way.

Add to Workspace

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Every 6 hours1 app3 steps

Apps it connects

Authenticate each one once and the workflow is ready to run.

Gmail

What it does

Each integration step this workflow runs, in order, what it is for, and the conditions and loops that decide when it runs.

1GmailList emailsSearches the inbox for the newest messages from your nominated senders or with your nominated subject words.
For each message
1. If matched is true
  2GmailAdd label to messageApplies your chosen label to each matching message, creating the label the first time it is used.
  3GmailArchive emailRemoves each labelled message from the inbox without deleting it, so it stays in All Mail and searchable.

How it works

What happens on each run, in plain English.

Every six hours, the workflow searches your Gmail inbox for the senders and subject words you nominate, labels each matching message and archives it out of the inbox. You decide what counts as clutter by sender address, by subject word, or both.

Nothing is ever deleted. Archiving only takes a message out of the inbox, so it stays in All Mail, and because every message is labelled first, one search brings the whole lot back if a rule proves too broad. Rules match whole values, not loose text: a sender rule matches that exact address and ignores lookalikes, and a subject word matches only as a whole word, so 'sale' clears 'Weekend sale' but leaves 'Wholesale pricing' alone. One run archives only a small batch, so a mistyped rule cannot empty your inbox before you notice, and a message that cannot be read is left in place and noted.

The label is created the first time it is used, so all you need beforehand is a Gmail account and a list of the senders or subject words to clear.

gmailemailinboxarchivelabelscleanup

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Start from a workflow that already works.

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